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Individual Stipend Program

If you are planning to enroll in a professional or technical certificate or degree program, you may be eligible for the Individual Stipend Program (ISP). Upon the approval of your manager and acceptance into the program by BHMT, the ISP gives you the opportunity to go to class and study without losing income by replacing up to 16 hours of wages per pay period.

What You Need To Know About ISP
  • The stipend is wage replacement income paid directly to you from BHMT if you meet certain criteria.
  • The stipend covers 1 to 16 hours in wage replacement per pay period, with a lifetime total benefit of 1900 hours.
  • You must be currently enrolled in a program that:
    • Assists you to obtain a new position at KP or maintain employment at KP.
    • Provides a minimum of 80 contact hours or 10 days.
    • Is recognized by the professional licensing organization, accrediting body or department of education.
    • Grants a state or nationally accepted license or certification upon completion.
    • Participants can take advantage of ISP funding to pursue a single degree in each degree level. For example, participants can use the ISP benefit to pursue or attain a bachelor’s and master’s degree but cannot use the ISP benefit to pursue a second master’s degree.
  • Number of Graduate Program ISP slots per annual application cycle:
    • 200 Master’s Degree (MSN)
    • 150 Master’s Degree (MBA)
    • 150 Master’s Degree Healthcare Management/Health Administration
    • 100 Graduate Level Certificates
    • 50 Doctorate
  • Once the application slots are filled, the annual application cycle is closed and will reopen the following year.
  • Being approved for the ISP DOES NOT guarantee that your manager will be able to accommodate your schedule request. You must coordinate your schedule with your manager in advance.

 

Ready To Apply To ISP?

If you are not currently using the Individual Stipend Program, follow the steps below to get started.

What do I need to do before I apply to the ISP?
  1. Discuss your plans to participate in the ISP with your manager.
    Since the ISP requires you to reduce your regularly scheduled KP work hours, you MUST have your manager’s approval to participate in the program.
  2. Meet with your BHMT Career Development Coach.
    Your BHMT Career Development Coach will help you create a career plan and assess your readiness to learn. To set up an appointment, go to BHMT Career Development Coach. After you meet with your BHMT Career Development Coach and determine that education is a part of your career plan, you will be referred to an Academic Success Coach.
  3. Meet with a BHMT Academic Success Coach to create your Learning Resource Plan.
    An BHMT Academic Success Coach will help you create a personalized learning resource plan for your current or soon-to-be attended program. Your individualized Learning Resource Plan is required for your application to the ISP.
  4. Gather your materials for your Individual Stipend Application:
    1. Your program acceptance letter (identifying school/major concentration)
    2. Your class schedule (include only your current class(es) taking now)
    3. Your learning resource plan (which you created with your Academic Success Coach)
    4. Your manager’s oral approval that s/he will allow you to have a reduced work-hour schedule.
How do I apply for the ISP?

Once you have gathered the four elements in Step 1, you are ready to apply for the ISP through MyBHMT via the BHMT Employee Portal. (Please ensure you have each of the above items prior to completing the application on MyBHMT. Your application will not be processed until all items have been uploaded.)

 

      1. Log in to your MyBHMT account.
      2. Click on Applications, select Individual Stipend Program.
      3. Complete the ISP application, upload your Acceptance Letter, Class Schedule, and Learning Resource Plan in PDF or jpg format.

 

IMPORTANT: After you submit your application and upload your documents, you and your manager will receive an automated confirmation.

 

Your completed application and uploaded documents will be reviewed by BHMT. This takes 1-2 weeks. BHMT will notify you and your manager by email whether your application has been approved or denied. If your application has been approved, continue to the next section.

 

If your application is denied, BHMT will let you know why your application did not qualify. Contact your Career Development Coach to discuss next steps.

How do I receive stipend payments?

 

Upon acceptance into the Individual Stipend Program, you are now eligible to receive wage replacement payments.

 

BHMT needs 3 things to start paying you:

 

Reporting your stipend hours to BHMT
The process varies depending on your region. Follow the instructions for your region below.

 

NCAL, SCAL, HI, GA or NW regions
Your manager or timekeeper must code your stipend hours using the “BEN” code in the TIME system as part of your regular KP payroll process.

 

CO or MAS regions
Your manager or timekeeper must code your stipend hours as Absence Type in the HRconnect system. Use the code Absence Unpaid Time 3 and select the Reason as Ben Hudnall Memorial Trust Fund as part of your regular payroll process.

 

WA region
Participants must code stipend hours as Absence Type in the HRconnect system. Use the code Absence Unpaid Time 4 and select the Reason as Ben Hudnall Memorial Trust Fund as part of your regular payroll process.

 

If you are missing stipend payment(s) from a previous pay period, fill out the Reduced Hours Report (RHR), have your manager sign it, and email it to LMP-Careers@kp.org no later than 5 p.m. PST the Tuesday following the end of each pay period. You will receive an email notice when your stipend payment is processed. Please note that stipend hours reported prior to your ISP approval date will not be paid.
Maintaining Your ISP Eligibility

Approved participation in the ISP continues as long as you are enrolled and successfully progressing in the program at the school listed on your application. To continue receiving stipend payments you must keep your application up to date. (If you enroll in a different program or school, you will need to complete a new ISP application starting with Step 1.)

To keep your application active you must:

 

      1. Meet with your BHMT Academic Success Coach at least twice a year to review your progress and discuss your academic experience. This meeting will be noted and is necessary for your six-month application renewal.
      2. Each term, please upload a copy of your previous term grades and class schedule for the coming term to your Individual Stipend application on MyBHMT. For faster identification and processing include your NUID# and EID#.

         

NOTE: If you are participating in a BHMT-partner school program, you do not need to upload your grades and course schedule. If you have any issues uploading through MyBHMT please review this video.

 

Q&A FOR
INDIVIDUAL STIPEND
PROGRAM

 

 

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ELIGIBILITY REQUIREMENTS

 

  • You must be a KP Union Alliance or Coalition Employee with “active” KP employment status.
  • You must have completed your probationary period.
  • You must be a BHMT eligible part-time or full-time KP benefited employee typically coded at 20 or more hours a week.
  • If you are a part-time employee please check with your HR Consultant and Union Representative that participation will not impact your benefits.
  • Interns working at KP for the sole purpose of attaining experience hours to apply towards their academic program are not eligible for the ISP (e.g., Pharmacist Interns).
  • You must have your supervisor’s approval to reduce time from your Regularly Scheduled Hours as indicated in HRconnect.
  • You must be currently enrolled or accepted in an accredited program.
  • The academic institution must be accredited by the relevant accrediting body.
  • Training program must assist individuals to obtain a new position or maintain employment at KP.
  • You should coordinate this benefit with other education leave that is available to you through KP.

 

For RN-BSN Only

  • Only eligible KP employees working in a position that requires an RN license and attending a BHMT partner school for their BSN can apply as “RN-BSN.” All others attending non-partner schools to attain their BSN can apply under “BA/BS”.

Required Forms

 

 

Student Agreement

This program and participation is governed by the terms of the BHMT Student Agreement. Please take a few moments to familiarize yourself with the student agreement; by registering and participating in this program you are agreeing to comply with it.

 

ISP Tip
When using Stipend time, please confirm with your regional HR Representative that you will remain fully benefited and your participation in the Stipend program will not negatively affect your status or result in loss of benefits.

Frequently Asked Questions